Procurement Guidance Notes

These Guidance Notes are developed in consultation with the Centres of Procurement Expertise (CoPEs). Once endorsed by the Procurement Board, they are issued to Departments and CoPEs and placed on CPD’s website. They are, therefore, the administrative means by which the public sector is advised of procurement policy and best practice developments.

The following Guidance Notes have been approved by the Procurement Board for use throughout the public sector:-

2012

• Procurement Guidance Note 05/12 - Simplified Approach to Procurement Over £30k and Under Threshold
• Procurement Guidance Note 04/12 - Procurement Control Limits and the Basis for Contract Awards
• Procurement Guidance Note 03/12 - Liability and Insurance in Government Contracts
• Procurement Guidance Note 02/12 - Public Procurement: A Guide for Small and Medium Sized Enterprises (SMEs)
• Procurement Guidance Note 01/12 - Contract Management - Procedures and Principles

2011

• Procurement Guidance Note 03/11 - Award of a Contract Without a Competition
• Procurement Guidance Note 02/11 - Helping Small and Medium Sized Enterprises (SMEs) and Social Economy Enterprises (SEEs) access Public Sector contracting opportunities
• Procurement Guidance Note 01/11 A Guide for Social Economy Enterprises

2010

• Procurement Guidance Note 06/10 - Procurement of Construction Works and Services
• Procurement Guidance Note 05/10:- Contract Management - Procedures and Principles
  (This Procurement Guidance Note has been superseded by Procurement Guidance Note 01/12)
• Procurement Guidance Note 04/10:- Selection and Pre-Qualification of Contractors
• Procurement Guidance Note 03/10:- Procurement Control Limits
  (This guidance note has been superseded by Procurement Guidance Note 04/12 - Procurement Control Limits and the Basis for Contract Awards)
• Procurement Guidance Note 02/10:- Award of Contracts Without a Competition
  (This Procurement Guidance Note has been superseded by Procurement Guidance Note 03/11)
• Procurement Guidance Note 01/10:- Information Disclosure Throughout the Procurement Process and Application of the Rules on the Standstill Period.

2009

• Procurement Guidance Note 03/09: Procedures and principles for application of threshold limits as part of the Gateway Review process
• Procurement Guidance Note 02/09: Procedures and Principles for the Evaluation of Tenders
• Procurement Guidance Note 01/09: Best Practice in Programme/Project Management

2008

• Procurement Guidance Note 02/08: Information Disclosure for Public Sector Procurement Practitioners (This Procurement Guidance Note is applicable to procurements initiated before 20th December 2009 and  is available on request from procure.policy@dfpni.gov.uk. Procurement Guidance Note 01/10 is applicable to procurements initiated on or after 20th December 2009.
• Procurement Guidance Note 01/08: Integrating Sustainable Development into the Procurement of Food and Catering Services

2007

• Procurement Guidance Note 01/07: The Use of Grant for Procurement

2006

• Procurement Guidance Note 04/06: Procurement of Timber and Wood Products
• Procurement Guidance Note 03/06: Use of Rolling Contracts
• Procurement Guidance Note 02/06: Procurement of Fair Trade Products
• Procurement Guidance Note 01/06: OGC Guidance - Liability in Government Contracts
  (This guidance note has been superseded by Procurement Guidance Note 03/12 - Liability and Insurance in Government Contracts)

2005

• Procurement Guidance Note 01/05: Procurement Value for Money and Efficiency Measurement

2004

• Procurement Guidance Note 07/04: Strategic Procurement
• Guidance Note 06/04: The Gateway Review Process
  (This Guidance Note has been replaced by Procurement Guidance Note 01/09)
• Procurement Guidance Note 04/04: Integration of Environmental Considerations into Public Procurement
• Procurement Guidance Note 03/04: Integration of Social Considerations into Public Procurement
• Procurement Guidance Note 02/04: Evidencing Best Value for Money
• Procurement Guidance Note 01/04: Procurement Control Limits
  (This guidance note has been replaced by Procurement Guidance note 04/12)

2003

• Procurement Guidance Note 01/03: Employment Opportunity Scheme - Pilot Scheme