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Gateway Review

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Gateway Review

Description

The Northern Ireland (NI) Gateway Review Process is a 5 step independent ‘peer’ review undertaken at key stages in the lifecycle of a Project (Gates 1-5):

  • Gate 1 – Business Justification (Business Case);
  • Gate 2 – Delivery Strategy; (Procurement)
  • Gate 3 – Investment Decision;
  • Gate 4 – Readiness for Service; and
  • Gate 5 – Benefits Realisation (Benefits, Post-Review).

For Programmes an extra step called Gate 0 takes place at the start and should be repeated at least twice (middle and end) during the Programme. The NI process is based on the Office of Government Commerce (OGC) Gateway Review process and was introduced in December 2003. Completion of a Risk Potential Assessement (RPA) form is a key initial step in the process.

Review team members are provided with workbooks to inform questioning, highlighting areas to probe. These workbooks can be accessed by clicking on the links below:-

Workbook Title and size
Gateway 0: Strategic Assessment (pdf, 1.7mb)
Gateway 1: Business Justification (pdf, 1.3mb)
Gateway 2: Delivery Strategy (pdf, 1.3mb)
Gateway 3: Investment Decision (pdf, 1.2mb)
Gateway 4: Readiness for Service (pdf, 1.2mb)
Gateway 5: Operations Review and Benefits Realisation (pdf, 1.5mb)
OGC Gateway Process: A manager's checklist (pdf, 668kb)

A more detailed description of the Gateway Review process is available.

The Centre of Expertise for Programme & Project Management (PPM) in Central Procurement Directorate (CPD) manages the Gateway Review Process in NI and reviews are organised through the NI Departmental Assurance Coordinator (part of (CPD/CoE)). The CPD/CoE is now an OGC Gateway Auhtorised Hub which means NI Gateway Reviews are run independent of OGC but endorsed and regulated by OGC and managed in accordance with the OGC Gateway Review brand principles.

The main output from a Gateway Review is a report, confidential to the Senior Responsible Owner (SRO), containing recommendations based on the review team’s findings. A Gateway Review is not an Audit. It is designed to provide the SRO with real-time information so that action can be taken to address live issues and re-direct the Programme or Project towards successful delivery.

NI Gateway Lessons Learned have been produced which may help to identify key areas of concern