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PPM Policy

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Portfolio

Description

Portfolio Management is a corporate, strategic level process for co-ordinating successful delivery across an organisation’s entire set of Programmes, Projects and other related activities. This total set of Programmes, Projects and other activities is known as the ‘portfolio’ and it represents a complete picture of the organisation’s resources and investment in delivery of its strategic business objectives. Enterprise wide Portfolio Management provides an overview of the organisation’s total investment so that:

  • Programmes & Projects can be scrutinised and monitored to make sure they remain aligned with strategic objectives; eg Reform, Modermisation, Sustainability;
  • The overall complement of skilled Programme/Project resources is used most effectively;
  • New requirements can be evaluated against current commitments; and
  • The impact of Programmes and Projects on ‘business as usual’ can be managed at corporate level.

The position of Portfolio Management within an organisation is illustrated below.

Daigram above illustrating an example of how Portfolio Management could be applied in an organisation. If this diagram is not accessible or you require an alternative format, please contact us at coe@dfpni.gov.uk

The Office of Government Commerce (OGC) have identified that key phases of Portfolio Management are as follows:

  • Collection of information;
  • Categorisation and analysis;
  • Prioritisation and decisions;
  • Tracking progress and taking action; and
  • Review and re-planning.

For more information please follow the links provided.